Glossary

Glossary

A


Absorption
The amount of inventory or units of a specific commercial property type that become occupied during a specified time period (usually a year) in a given market, typically reported as the absorption rate.

Add-on factor
The ratio of rentable to useable square feet. Also known as the load factor and the rentable-to-useable ratio. Also see efficiency percentage. Formula:
Add-on factor = Rentable square feet
                           Useable square feet

Average annual effective rate
The average annual effective rent divided by the square footage.

Average annual effective rent
The tenant’s total effective rent divided by the lease term.

B


Base
(in lease terminology) A face, quoted, rupees amount representing the rate or rent in dollars per square foot per year and typically referred to as the base rate.

Base rent
The minimum rent due to the landlord. Typically, it is a fixed amount. This is a face, quoted, contract amount of periodic rent. The annual base rate is the amount upon which escalations are calculated.

C


Capital expenditures
Property improvements that cannot be expensed as a current operating expense for tax purposes. Examples include a new roof, tenant improvements, or a parking lot—such items are added to the basis of the property and then can be depreciated over the holding period. Distinguished from cash outflows for expense items such as new paint or plumbing repairs (operating expenses) that can be expensed in the year they occur.

Capitalization rate
A percentage that relates the value of an income-producing property to its future income, expressed as net operating income divided by purchase price.

Commercial real estate
Any residential, office, industrial, or retail property that can be bought or sold or leased in a real estate market.

Common area
For lease purposes, the areas of a building (and its site) that are available for the nonexclusive use of all its tenants, such as lobbies, corridors, and parking lots.

Common area maintenance (CAM)
Charges paid by the tenant for the upkeep of areas designated for use and benefit of all tenants. CAM charges are common in shopping centers. Tenants are charged for parking lot maintenance and utilities.

Contract rent
The total rental obligation, expressed in currency as specified in a lease.

Cost of occupancy
Expenditures that are required to assume and maintain occupancy of a space. Such expenditures include rent and/or mortgage payments, and recurring costs, such as real estate taxes, repairs, operating expenses, and other outgoings directly resulting from the use of the property.

D


Due diligence
The process of examining a property, related documents, and procedures conducted by or for the potential lender or purchaser to reduce risk. Applying a consistent standard of inspection and investigation one can determine if the actual conditions do or do not reflect the information as represented.

E


Effective
An amount after a base amount has been adjusted for concessions, allowances, and costs.


Efficiency percentage
The relationship of useable area to rentable area on a given property. Also see add-on factor, load factor, and rentable-to-useable ratio. Formula:
Efficiency % = Useable square feet
Rentable square feet

Equity lease A type of joint venture arrangement in which an owner enters into a contract with a user who agrees to occupy a space and pay rent as a tenant, but at the same time, receives a share of the ownership benefits such as periodic cash flows, interest and cost recovery deductions, and perhaps a share of the sales proceeds.

F


Fixed expenses
Costs that do not change with a building’s occupancy rate. They include property taxes, insurance, and some forms of building maintenance.

Fixed lease
A lease in which the lessee pays a fixed rental amount for the duration of the lease.

Flex space
Space that is flexible in terms of what it can be used for (for example, space that could be utilized for industrial or office activities).

Free rent
A period of free rent given to the tenant by the lessor.

G


Gap analysis
An evaluation of the difference in the demand and supply of space (measured in terms of square footage) for a particular type of commercial property in a given market area where gaps are expressed as the amount of square footage demanded less the amount of square footage available in a given time period. Note that if demand exceeds supply, the gap will be positive. A positive gap indicates that potential opportunities exist for successful commercial real estate transactions. However, transactions might be avoided when supply exceeds demand (or when a negative gap occurs), as there is an oversupply of available space in the market.


Geographic submarket
The total number of households or housing units within a given area as defined by tenure, income, and other socio-economic attributes that are known to exist or estimated to be within specific geographic units or divisions (for example, in various census tracts).

Gross area
The entire floor area of a building or the total square footage of a floor.

Gross leasable area (GLA)
The total floor area designed for tenant occupancy and exclusive use, including basements, mezzanines, and upper floors, and it is measured from the center line of joint partitions and from outside wall faces. GLA is that area on which tenants pay rent; it is the area that produces income.

Gross lease
A lease in which all expenses associated with owning and operating the property are paid by the landlord. Also see net lease.

Ground lease
A lease of the land only. Usually the land is leased for a relatively long period of time to a tenant that constructs a building on the property. A land lease separates ownership of the land from ownership of buildings and improvements constructed on the land.

H


Highest and best use
The reasonably probable and legal use of vacant land or an improved property, which is physically possible, appropriately supported, financially feasible, and that results in the highest value.

I


Inventory
The supply or stock of a given commodity or a listing thereof.

L


Landlord

The lessor or owner of the leased property.
Landlord-paid tenant improvements (LPTI)
The total cost (outlay) of necessary tenant improvements paid by the landlord netted against any contribution made by the tenant.

Lease
A contract that creates the relationship of landlord and tenant. A contractually binding agreement that grants a right to exclusive possession or use of property, usually in return for a periodic payment called rent.

Lease buyout
The process by which a landlord, tenant, or third party pays to extinguish the tenant’s remaining lease obligation and rights under its existing lease agreement.

Leasehold interest
The value (to the tenant) of the lease. The value of the leasehold interest is determined by present value of the difference between market rent and the contract rent.

Lessee
The person renting or leasing the property. Also known as a tenant.

Lessor
The person who rents or leases a property to another. Also known as a landlord.


Load factor
The ratio of rentable area to useable area. The load factor is a gauge by which a user can evaluate different sites with comparable rents. It is also known as the add-on factor.
Formula:
Load factor = Rentable square feet
                       Useable square feet

Location analysis
The process of evaluating whether a general location meets the requirements of being both possible and practical as defined on the basis of technical and functional components.

M


Market analysis
The process of examining market supply and demand conditions, demographic characteristics, and opportunities; identifying alternative locations/sites that meet specific objectives or satisfy various criteria; and assessing the financial feasibility of those locations/sites to facilitate decision making regarding the commercial potential or suitability of various locations/sites to support a given activity or use.

Market area
A geographical area in which supply and demand operate to influence the course of industrial and commercial activities, for example, a Metropolitan Statistical Area (MSA).

Market dynamics
In reference to changing market conditions and the underlying processes responsible for creating change and defining/redefining interrelationships amongst components in an economic system (consider the change in price levels of a given commodity as an outcome of the forces and interplay of supply and demand).

Market feasibility
Pertaining to the evaluation or selection of a site or an analysis of a site's highest and best use.


Moving allowance
A specified dollar amount paid by the owner to cover, in part or in whole, tenant moving expenses. Also known as owner’s moving expense.

Multiple-use office space
Office space that can be used for a variety of purposes; sometimes referred to as generic office space.

N


Net lease

A lease in which the tenant pays, in addition to rent, all operating expenses such as real estate taxes, insurance premiums, and maintenance costs.

O


Occupancy cost
The actual dollars paid out by the tenant to occupy the space. It can be expressed in either pre-tax or after-tax dollars.

Office
Low-rise - Fewer than seven stories high above ground level.
Mid-rise - Between seven and twenty-five stories above ground level
High-rise - Higher than twenty-five stories above ground level. [BOMA]

Office property
A commercial property type used to maintain or occupy professional or business offices. Such properties typically house management and staff operations. The term office can refer to whole buildings, floors, parts of floors, and office parks. Office space that can be used for a variety of purposes is sometimes referred to as generic office space. Office properties may be classified as Class A, B, or C. Class A properties are the most functionally modern. Properties Classed B and C in the same market typically command lower rents because they are older and in need of modernization. They may not be as efficient or desirable as Class A properties because their design or condition causes functional problems.

Operating expense stop
A negotiable amount at which the owner’s contribution to operating expenses stops. It also can be stated as the amount above which the tenant is responsible for its pro rata share of operating expenses.

Operating expenses
Cash outlays necessary to operate and maintain a property. Examples of operating expenses include real estate taxes, property insurance, property management and maintenance expenses, utilities, and legal or accounting expenses. Operating expenses do not include capital expenditures, debt service, or cost recovery.

Oversupply
In reference to commercial real estate, oversupply is a stock or supply of a given commercial property type that is greater than that which can be cleared under prevailing prices levels and market conditions (for example, excess supply). Also, a phase of the real estate market cycle denoting that period of time in which commercial real estate markets become saturated with units due to overbuilding.

P


Percentage lease

A lease in which the rent amount is based on a percentage of gross sales (monthly or annually) made by the tenant.

Percentage rent
The additional rent (over a base amount) that is paid by tenants to owners on tenant sales over a specified dollar amount. It is frequently found in retail leases.

Pipeline information
Information (substantiated and rumored) regarding new inventory that is in the process of being added to the market by a specified forecast period.

Prestige and property classes
In reference to the recognition that various levels of status may be assigned to commercial properties as defined by user needs, the quality of a property and its amenities in relation to site factors, and its general location, suggesting the division of properties into distinct classes.

R


Rent concession
A period of free rent given to the tenant by the lessor.

Rent escalators
Items specified in a lease such as base rent, operating expenses, and taxes that may increase by predetermined amounts at stated intervals or by a constant annual percentage.

Rentable area
The computed area of a building as defined by the guidelines of Building Owners and Managers Association (BOMA) and typically measured in square feet, including both core/structure and useable area. The actual square foot area for which the tenant will pay rent. It is the gross area of an office building, less uninterrupted vertical space (such as stairways and elevators). Unlike useable area, rentable area includes common areas such as lobbies, restrooms, and hallways as well as the measurement of structural columns and architectural projections.


Rentable-to-useable ratio
Defined as rentable area divided by useable area. Also known as the add-on factor or load factor.

Replacement cost
The estimated cost to construct, at current prices, a building with utility equivalent to the building being appraised, using modern materials and current standards, design, and layout. [Appraisal Institute]

S


Sale-leaseback

A leasing and financing strategy in which a property owner sells its property to an investor, then leases it back. This strategy frees capital that otherwise would be frozen in equity.

Site analysis
The identification and evaluation of a site or sites to satisfy a given use or objective.

Site factors
Site-specific factors, features, conditions, or attributes which are important in the analysis or evaluation of a location/site (including relative location, visibility, aesthetics, landscaping, condition of existing structures, regulatory mechanisms, and lot size).

Site selection
The process of determining the best site for a specific use.

Space market
The supply and demand for the use of physical space.

Step-up lease
A lease in which the rental amount paid by the lessee increases by a preset rate or set dollar amount at predetermined intervals. A step lease is a means for the lessor to hedge against inflation and future maintenance or operational expenses.

Sublease
A lease in which the original tenant (lessee) sublets all or part of the leasehold interest to another tenant (known as a subtenant) while still retaining a leasehold interest in the property. Also known as a sandwich lease due to the sandwiching of the original lessee between the lessor and the subtenant.

Submarket
A segment or portion of a larger geographic market defined and identified on the basis of one or more attributes that distinguish it from other submarkets or locations.

Supply
The amount of property that will be made available for sale or rent at a given price or rental rate.

Synthetic lease
A leasing and financing strategy whereby the terms of the lease under specific Financial Accounting Standard Board guidelines change the lease obligation from a capital lease (long-term lease on the company’s balance sheet) to an operating lease (short-term lease on the company’s balance sheet).

T


Tax savings (annual expense)
Entry on the tenant’s Cash Flow Form. All annual expenses incurred by the tenant are tax deductible. The tax savings are calculated by multiplying the annual deduction by the tenant’s tax rate.
Tax savings (capital expenditure)
Entry on the tenant’s Cash Flow Form. It refers to any tax savings associated with any capital expenditure by the tenant in terms of the site or major, unusual business expenses incurred to make the new office efficient for the business. The amount of tax savings is calculated by multiplying the annual deduction amount by the tenant’s tax rate.

Tenant
A person or entity who has possession of the property though a lease. A tenant also may be referred to as a lessee.

Tenant improvements
Preparation of leased premises prior to or during a tenant’s occupancy, which may be paid for by either the landlord, the tenant, or both.

Tenant-paid tenant improvements (TPTI)
The total cost (outlay) of necessary tenant improvements paid by the tenant netted against any allowance provided by the landlord.

TI allowance from owner
Entry on the tenant’s Cash Flow Form. A specified amount of money the owner will pay for tenant improvement.

Total effective rate
The rate per square foot paid by the tenant over the entire period analyzed. Formula: Total effective rate
= Total effective
   Rent Square footage
   rented

Total effective rent
The total dollar amount (cash flow) that the tenant actually will pay out over the entire period analyzed.

Total existing inventory
In reference to commercial real state, it is existing and currently available supply or stock as represented by the total number of units or total amount of space available of a specific commercial property type in a given market at a particular
point in time.

Total forecast supply
Total existing inventory plus forecast planned additional inventory minus forecast planned removed inventory for a specific commercial property type in a given market area.
Total supply of commercial real estate
Refers to all existing space vacant or occupied, built, forecasted, or demolished, for a particular market area for a specific period of time.

U


Useable area

Rentable area, less certain common areas that are shared by all tenants of the office building (such as corridors, storage facilities, and bathrooms). Also defined in office buildings as the area that is available for the exclusive use of the tenant. Useable area = rentable area × building efficiency percentage.

V


Vacancy
The number of units or space (of a specific commercial type) that are vacant and available for occupancy at a particular point in time within a given market (usually expressed as a vacancy rate).

Vacancy rate
The percentage of the total supply of units or space of a specific commercial type that is vacant and available for occupancy at a particular point in time within a given market.

Associations